The department of transportation dot launched the electronic official personnel folder system eopf in midfebruary 2008. The albuquerque service center office is an administrative office located in albuquerque, nm. Click here to download the latest version of the desktop sync app for windows. Electronic official personnel folder eopf notification. Once you retrieve your eopf id and temporary password via eopf self service, go to. The electronic official personnel folder eopf is a digital version of your physical official personnel file opf and contains a digital image of documents contained in your hard copy paper opf. Employees are able to view their own documents through the eopf application at eopf includes security measures that ensure the integrity of the system and protection of employee documents. These documents may be authorized by opm, the merit systems protection board, or similar agency to ensure that the employees career history is correctly interpreted. Oct 26, 2019 documents to go is a powerful yet easy to use application that allows you to have all your word, excel, powerpoint and pdf files on your windows mobile smartphone. Electronic official personnel folder eopf us department. For example, users are able to view their own eopf documents, but cannot modify the documents. Options for connecting to multiple cloud storage accounts, desktop file sync, and opening passwordprotected files are. Information found on sf5052s, benefits documents, etc.
Select docfinity attachment view attachment docfinity the eopf attachments. Aug 01, 2017 documents are received by the nssc throughseveral channels e. The eopf allows each employee to have an electronic personnel folder instead of a. At that point, the scanned image contained in the eopf system is the official record of the document, and the hard copy ceases to be the official record. If you need an obsolete form, then check the show all formstypes checkbox to list all forms including obsolete forms. It is the system for accessing the electronic folder online. Electronic official personnel file eopf instructions to. Many agencies use opms electronic official personnel folder eopf tool, which is an online system for managing personnel documents. To see what version you are using, go to optionsabout documents to go desktop. Generally the documents that are included in your eopf are placed there by hr professionals. Word, excel, powerpoint and pdf on your smartphone or tablet. To print one document you can click the view button and print it from the pdf file. Documents should be uploaded to your eopf by logging into the officer secure area osa. Therefore, we ask that you allow time for these documents to be uploaded into your eopf before you contact the eopf team.
The eopf system combines document management with workflow capabilities. The documents from these various channels are consolidatedby the new hire case worker into a single servicenow nsr that is sent to the eopf team for. Nfc provides help desk support for agencies that choose to participate in eopf and provides electronic files with new actions to eopf for participating agencies. Lists the details associated with your eopf and your documents. Select the down arrow on the services for object button, and the following menu will appear. The official record of a document in an opf is the hard copy until the document is scanned and accepted into the postal services electronic official personnel folder eopf system. Please select the desired master forms list from the dropdown menu below. For example, you can find opms eopf at, and you can find the social security administrations eopf at you can usually only access the eopf tool from. Electronic official personnel folder eopf frequently.
All employees are able to view their own opf through the eopf solution. The official personnel folder opf documents the employment history of individuals employed by the federal government. From the documentrix 2000 main menu, click the document option. Enter the criteria for the forms you wish to locate. Department of energy today released a request for proposals rfp to purchase up to one million barrels of sweet crude oil for the spr. Your official personnel file opf contains human resource records and documents related to your federal civilian service and may only be accessed from a governmentsecured computer or through gpo s network. The eopf software combines document management and workflow capabilities. The eopf is an electronic version of the paper opf and a system for accessing the electronic folder online. Make sure you are only using internet explorer as chrome is no longer compatible with the recent eopf update.
This reduces the time it takes to record promotions, employee transfers, and retirements from months and weeks to near realtime. Personnel actions are processed in order of the effective date of the action. When you are finished, click the red x icon to close the document. For more information and location of user guides, visit the eopf status webpage. Only sf50s with effective date of august 31, 1996, or earlier will be scanned into the eopf system. Request to amend electronic official personnel folder eopf. Click the verify option this will bring up the get folder to verify menu. Additionally, eopf allows human resources hr personnel to more efficiently perform their jobs. May 05, 2017 electronic official personnel folder eopf. How can i view documents in my eopf that will not open. After the batch job pulls the file into sap it can be viewed via the services for objects button in pa20pa30. Opm is hosting the eopf system for all federal government agencies. After verifying that document was added, delete original document and destroy request.
Usajobs help center reading your sf50 to determine your. Electronic official personnel folder eopf frequently asked. Third, eopf has been programmed to limit movement between screens to ensure that someone cannot go directly to your documents using a temporary universal resource locator url. Additionally, all activity performed in the eopf is logged and can be accessed through various reports.
All other sf50s will be electronically transferred from the ppi suite into the eopf. Ohcaccess unable to load documents in the electronic official. Notify employee including appeal rights per handbook as353 section 34. Heres how you download the entire opf on the opf details page of your eopf look at the top for the other tab, print eopf. It is the tried and true solution for using word, excel and powerpoint files on your phone or tablet. Pay close attention to the effective date, form number and form description to assure that you will gain access the appropriate document. Immediate access to personnel forms and information for a geographically dispersed workforce. Docs to go has been shipped on millions of smartphones and tablets since it was created. Apr 28, 2009 if you are an existing eopf user, you may sign directly into the eopf application using your unique user id and password, then go to section b viewing documents using my eopf enter the required information this includes. In the fall of 2008, the postal service informed the nalc that the conversion of all hard copy opfs to electronic opfs eopf was complete. You can view andor print all documents from your eopf.
The eopf solution provides electronic, webenabled access for all federal agency staff members to view eopf documents. Documents in eopf include notification of personnel actions, position desciptions, health and life insurance election forms, designation of beneficiary forms, and much more. Jul 29, 2010 after you retire youll have no access to the eopf. Aug 14, 2017 electronic official personnel folder eopf overview. Once you have located the document you will like to access, click. Read the eopf user agreement and all of the corresponding document links on the agreement page. In the row of the document you wish to view, either click the form number link or the view icon. Fourth, system timeouts are employed after periods of inactivity. The latest version of docs to go desktop for windows is. The eopf master forms list located on this site is not all inclusive, for a complete listing of your agencys eopf forms list contact the program management office at ehri. The eopf portal is only accessible through a government network or vpn.
Search, view, print, and save documents using my eopf nih hr. Documents to go download have all your documents on your. Civilians must create opm eopf account to access their records. Even with these protections, you need to protect your data privacy by printing and filing or. Using the eopf document viewer webpart, users can perform the following core functions.
The following guide has been prepared to help you through the login procedure on eopf. The official personnel folder standard form 66 is a file containing records for an individuals federal employment career. The official personnel folder opf contains records that cover a civilian federal employees employment history. The close document button, when clicked, closes the viewer page and returns the user to the document selection listing after viewing a document. Electronic official personnel folder eopf the electronic official personnel folder eopf is a system developed as a management solution to handle official personnel files and to simplify your access to your official personnel folder opf. Please select the desired list from the dropdown menu below. Your eopf will contain the documents as identified in the guide to personnel recordkeeping, published by the office of personnel management opm. The eopf is not a vehicle through which documents can be modified. Email notification to employee when documents are added to their eopf. Officialpersonnel folder eopf maintenance and record keeping. Employees with opfs are those in the executive branch service, as listed in title v of the unite. Using the eopf document viewer 2 p a g e page header the page header of the document viewer is the top portion of the viewer page and contains the usphs logo and the close document button.
For example, users are able to view their own eopf documents, but not modify the. If you want to add a document, for example, a dd214 to document recentlycompleted active duty military service or an official letter from the veterans administration supporting your claim for veterans preference, make your request in writing on ps form 8043. The documents are listed chronologically with the most recent on top. Furthermore, please make sure your popup blocker is turned off. All employees will be able to view their own opf through the eopf solution. Do not process, store, or transmit any personally identifiable information pii, unclassified. This quick reference document on selfservice eopf id and password reset consists of three sections. The eopf is an electronic version of the original opf. The email will direct employees to log into their agencys eopf using a governmentsecured computer and access the new document by clicking on the create date column so newer documents are listed first. The eopf allows each employee to have an electronic personnel folder instead of a paper file. Most eopf documents contain personally identifiable information and should be protected at all times. Enter your eopf id, last 5 digits of your ssn, first 4.
Employees are able to view their own documents through the eopf application at s. Official personnel file eopf your official personnel file opf contains human resource records and documents related to your federal civilian service. To print your entire folder go to the my eopf print folder tab then click print single sided then your print request will be forwarded to the print queue my eopf print status. The eopf solution provides electronic, web enabled access for all federal agency staff members to view eopf documents. The security accreditation level of this site is unclassified and below. Tsa employees personnel documents that were generated or sent to ohcaccess on or after april 14, 2017, that are normally transmitted to eopf by ohcaccess will be held securely until the eodonline system certification is complete. Electronic official personnel folder eopf us department of. Hr personnel will send documents supporting reemployment of a former employee who has an existing eopf to the human resources shared service center within 30 days of the appointment effective date for inclusion in the eopf. The records included in the opf protect the legal and financial rights of the government and the employee. Opm performs complete offsite storage of the entire data repository monthly. Branch, has the responsibility of scanning individual documents received by the team, from dodea s servicing population into the eopf system. The indian health service ihs, an agency within the department of health and human services, is responsible for providing federal health services to american indians and alaska natives. Youve probably heard the term eopf, but do you know. If issues still persist, please go to the hr requests page.
Official personnel folders opf,federal nonarchival. Nightly incremental backups are conducted, which include all new documents and any related information added on a given day. Type your eopf user id in the eopf id field and press the tab key to move to the password field. Type your eopf password in the password field and click submit. The email is legitimate and instructions should be followed. In the list of documents, locate the document you wish to view. United states army human resources command soldiers first. Sep 12, 2015 the electronic official personnel folder eopf is an electronic version of the paper opf, providing webenabled access for federal employees and human resources hr staff to view eopf documents. It is suggested waiting an hour before attempting to view the document from within sap otherwise the document may not be visible in sap yet.
The eopf allows each employee to have an electronic personnel folder instead of a paper folder. Do not process, store, or transmit any personally identifiable information pii, unclassifiedfouo or classified information on this system. From the get folder to verify menu click into the first position of. To print your entire folder go to the my eopf print folder tab then click print single sided then your print request will be forwarded to. Elect to receive an email notification each time a document is added. This quick reference document on eopf self service consists of three.
In the effective date field, select the appropriate date from the calendar. Click the open button when the file download box displays. To have the most up to date information i have helped them right at 2 days prior to retirement. Human resources operations is currently working with a contracted scanning facility who will upload backlogged eopf documents of current employees to ensure our employees eopfs are complete. Opf documents include personnel actions on ps forms 50, appointmentrelated records like your application for employment, payroll records, benefits records like health and life insurance elections or changes, service credit records, discipline if any, and other documents including records documenting civilian service in other agencies if any.
From the form dropdown list, select the appropriate form name. This incredible program allows you to have the same documents you have in your office or laptop right on your smartphone, thus saving time and being more productive. Albuquerque service center budget and finance 101b sun avenue, ne albuquerque, nm 87109 8773727248 option 1. View andor print documents at any time from an hhs networked computer. Using this selfservice feature in eopf, a user does not need to contact the eopf help desk or the agencys hr office for an eopf id or password reset. Search, view, print and save documents using my eopf. For usdot specific covid19 resources, please visit our page. You may submit a document to file in your eopf to the nssc human resources. Enhances portability and security of employee personnel records. View an eopf document print an eopf document convert an eopf document to pdf viewing an eopf document to view an eopf document using the new document viewer, follow these steps. Occasionally, supervisors submit personnel actions for processing well before the effective date. Access to your usps official personnel folder postal. The eopf is an electronic version of your official personnel folder and contains all the official records required to document your federal career.
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